Loading Docks/Ramps & Drive-Through Loading Doors

Appropriate dock/ramp locations for vehicles to unload or load during move-in and move-out periods shall be arranged through your Event Coordinator. Operation of all overhead doors is performed by either Stampede Park’s security or building maintenance personnel.

Vehicles left unattended at the loading dock/ramps for an excessive period of time, or not in the actual process of loading or unloading, are subject to being towed at the expense of the Show management.

Show management and/or contractors are responsible for cleaning loading dock areas of all excessive trash, debris, skids and equipment. Failure to do so may result in additional charges to the Show management for the costs of cleaning the dock area.

Material Handling

It is the responsibility of your on-site display company to provide material handling services and to sign for all couriered items. Please be advised that the Calgary Stampede will not accept advance shipment of freight and materials prior to your move-in date.

All rental equipment, freight or materials of any kind must be removed from premises on the last contracted move-out day. Failure to comply will result in the removal by the Calgary Stampede. The Calgary Stampede is not responsible for any materials/equipment left after the contracted move-out day.

Janitorial Service

Our facility maintenance department will ensure a clean building prior to move-in and will maintain all common areas such as washrooms, concourse and food areas, as well as the event floor and its aisles throughout your event. (Cleaning of booths and carpeted areas should be contracted to an outside cleaning or display company). Please note that certain food & beverage events are required to hire additional janitorial staff at the cost of the Show management.

Storage

Storage of any kind is prohibited behind back drapes or display walls or inside display areas. All cartons, crates, containers, and packing materials that are necessary for repacking shall be labeled “EMPTY” and removed from the show floor. It is the responsibility of the Show management to make arrangements for storage of all crates and packing material. Crate storage areas must be pre-arranged with your Event Coordinator. For approved areas, the Show management/contractor is to provide, in writing to the Event Coordinator, the proposed storage location. Please note the Calgary Stampede is not liable for any damages, losses or security surveillance for storage of crates.

No forklifts, truck trailers, etc. are to be stored or left before or after the Licensed Period for any events without written authorization from the Calgary Stampede. The Calgary Stampede shall not be responsible for any equipment left after the contracted move-out day.

Early Access

Early access is determined based on availability one week prior to your scheduled move-in date. Please coordinate the requested early access times with the Event Coordinator assigned to your event. Display company early access will only be offered if the venue has not been committed to another client or event. An invoice will be provided to you upon completion of the early access. Payment is due within 30 days, those who do not adhere to this policy risk losing this privilege in the future.

The maximum amount of time that will be allotted for display company early access is 12 hours and this is only available the day prior to the show manager’s move-in day. Typically, the early access move in times offered will be during regular business hours. If alternate times need to be arranged, this must be discussed with your event coordinator.

Please contact your Event Coordinator to discuss charges.

Taping/Marking

Taping and/or marking is not permitted on painted surfaces, including all walls and concourse floors. Please note that any charges for re-painting of any painted surface (as a result of exhibitor or Show Management taping on painted surfaces during your event) will be billed to Show Management. It is strongly suggested that only SCAPA brand tape be used in our venues. All tape must be removed during move out, otherwise a de-taping charge may apply.

Smoking

In accordance with City of Calgary bylaws, all venues on Stampede Park are non-smoking facilities - smoking is permitted in designated areas only.

Animals/Petting Zoos

The following are requirements of the Calgary Health Region, Environmental Health for the safe operation of petting zoos or farms:

• Handwash Basins
• Garbages & Waste Removal
• Animal Health
• Operational Considerations
• Animal display information

For further information please contact your Event Coordinator or the Calgary Health Region 403.943.8060.

Inflatable Amusement Devices

Please note that any inflatable devices (i.e. bouncing castles), must follow Alberta Safety Codes Act and Regulation 286/2002 as outlined on:

http://www.aedarsa.com/forms/AmusementRides/Inflated Amusement Device Owners and Operators Notice 2007.pdf

Furthermore, any such devices must be set up according to manufacturer’s specifications, and must be operated by trained staff. The Calgary Stampede will request proof of registration and of inspection of the unit.

Motorized Vehicles

No motorized vehicles may be operated on carpeted areas of the building. Exceptions may be authorized through your Event Coordinator. When motorized vehicles are approved for use on carpeted areas, a protective sheet of visqueen, tarpaulin or comparable material as designated by your Event Coordinator us to be used to eliminate damages to carpeted areas. Any damages resulting from motorized vehicles will be charged to the Show management/contractor.

Carbon Monoxide Regulations

The Calgary Stampede complies with the Calgary Fire Department low alarm condition for carbon monoxide (CO) concentration, as follows:

Low Alarm Condition:

• Evacuation will be considered. Children, elderly and pregnant patrons will be evacuated at half low alarm condition.
• Calgary Stampede staff will not be permitted to continue duties in low alarm level conditions.
• For events with a high volume of vehicles entering to load or unload, vehicle operations will be restricted until levels are back within safe concentrations.
• It is important to be aware that CO levels can increase rapidly in areas such as the catwalk and should this occur, work required within these areas will be postponed until safe.

High Alarm Condition:

• Mandatory evacuation of all occupants.

During events that host activities that produce carbon monoxide emissions, Show Management will be responsible for posting public awareness signs that state the following, at all entrances to that specific area:

Please be advised that individuals with respiratory concerns, minors, seniors and/or women that may be pregnant should exercise caution when entering this area. Please contact Show Management should you have any questions or concerns.

Please see the Fire and Safety Manual for further information regarding allowable carbon monoxide levels.

Event Personnel

All show, service contractors, temporary help and other workers affiliated with an event utilizing the Calgary Stampede, must wear an identification badge provided by their respective employer while working in an official capacity on Calgary Stampede property.

Show Managers and service contractors are responsible for the conduct of their personnel. Employees under their supervision, who do not comply with Building Rules & Regulations, will be subject to dismissal from the building and may be restricted from the building or premises as deemed appropriate by the Calgary Stampede.

Air Walls

The configuration of air walls is complex and time consuming. Any proposed changes should be planned in advance with your Event Coordinator. Your Event Coordinator will assist you in determining if changes, planned or unplanned, are possible and any costs involved in changing the air walls. All air walls are to be moved by Calgary Stampede authorized personnel only.

Insurance

The Calgary Stampede requires that Show Management all have comprehensive general liability insurance. Show management will provide evidence of coverage (copy of certificate) for comprehensive general liability insurance to a minimum single combined limit of $2 million bodily injury and property damage, or such other limit as the Stampede may deem appropriate, and tenant's legal liability insurance to a minimum limit of $500,000. The Stampede reserves the right to specify increased limits respecting liability insurance per event. The Show management further agrees that it will procure public liability, property damage, employer's liability and fire and extended perils coverage in such limits as the Stampede shall require and a certificate of insurance evidencing such coverage in form and content satisfactory to the Stampede and shall be delivered to the Stampede by Show management at least SEVEN DAYS prior to the date upon which the Show management is to take possession of any of the designated areas. Contact your Event Coordinator for further details.

Licenses and Taxes

The Show Management is responsible for all license and taxes due to the municipal, provincial and federal governments. (Includes municipal business and entertainment licenses/taxes if applicable.)

Room Flips

Please note that room flip charges may apply. Contact your Event Coordinator for details.

Keys

Please note that you will be charged for lost facility keys, or keys not returned to The Calgary Stampede at the end of your move-out.

International Alliance of Theatrical Stage Employees (I.A.T.S.E.) Policy

For any events requiring specialized lighting, sound and other theatrical equipment for event performances, labor must contracted/completed by employees of Local 212. The nature of work performed by members of I.A.T.S.E, Local 212 shall include the following trades, crafts and occupations: stage carpenter, ground rigger, flyman, high rigger, .property man, lighting control operator (not for house lights), spotlight operator, stationary lighting operator, scenery painter, make-up artist, truck loader. For further information please contact your Event Coordinator.

It is the responsibility of Show Management to order and pay for IATSE services. Contact http://www.iatse212.com/pages/contact.html or call 403.250.2199 to speak with an IATSE representative.

Stampede Park Amenities

Mavericks

Mavericks Dining Room is located in the Big Four building and features western style cuisine in a casual atmosphere. The restaurant is open weekdays for lunch at 11 a.m. and evenings and weekends for major concert and trade events. Call the event hotline for current hours of operation at 403.261.9178 or contact your event coordinator for more information.

Mavericks is an officially licensed NHL Centre-Ice venue featuring multiple games on ExPressVu HD, a 120-inch projector screen and several plasma TVs. There is a pre-game buffet prior to all regular season home games of the Calgary Flames. Reservations are recommended.

Grain Academy Museum

Located on the second floor of the BMO Centre at Stampede Park, the Grain Academy features several displays and working models about grain production and transportation in Canada. A centennial gift of the Alberta Wheat Pool (now Agricore), this unique museum is open year-round for viewing (free of charge) by the general public and school groups.

Hours of Operation
Monday - Friday from 10:00 am - 4:00 pm.

Please contact the Grain Academy Museum at 403.263.4594 or by email. Or, you can view their website at Grain Academy Museum.

Stampede Store

The Calgary Stampede Store offers a wide selection of Stampede merchandise as well as other unique western gifts and souvenirs. Located south of the Pengrowth Saddledome and the Agriculture building along Stampede Trail, the store is open Monday to Friday from 10 a.m. to 5 p.m., and Saturday from 11 a.m. to 4 p.m.

In addition to the mid-range to high-end products exclusive to the Calgary Stampede store, there are opportunities available for corporate branding. Call 403.261.0355 or visit our website The Calgary Stampede Store for details.