Address and Shipping Information

Stampede Park Mailing Address
Box 1060, Station M, Calgary Alberta, T2P 2K8

Headquarters Office Courier Address
1410 Olympic Way SE, Calgary, Alberta T2G 2W1

BMO (formerly Roundup) Centre Courier Address
20 BMO (formerly Roundup) Way SE, Calgary, Alberta T2G 2W1

Big Four Courier Address
1801 Big Four Trail SE, Calgary, Alberta T2G 2W1

Corral Courier Address
10 Corral Trail SE, Calgary, Alberta T2G 2W1

Grandstand Courier Address
2200 Stampede Way SE

Rotary House Courier Address
1701 Big Four Trail SE

Deliveries and Couriers

Please ensure the following is included on all deliveries and courier packing slips: The event name, the business name, booth number, loading dock number and building location. Please refer to the below example:

Event Name and Date
c/o exhibitor company, booth #
BMO (formerly Roundup) Centre
Door #6
20 BMO (formerly Roundup) Way SE
Calgary, Alberta
T2G 2W1

Please note - It is the responsibility of your on-site display company to provide material handling services and to sign for all couriered items. Please be advised that the Calgary Stampede will not accept couriered items prior to your event move-in date.

In-house Display Company

Our in-house display company, GES can assist you with a host of exhibit services. Including: floor layout and design; rental furnishings, carpeting; rental exhibits; pipe and drape; freight and small package handling and a variety of specialized services.

A/V Policy

The Calgary Stampede offers a full service audio/visual department. An important advantage to using our audio/visual services is that we will provide the required electrical service at no additional cost to that equipment that requires power.

If audio/visual equipment is supplied from off-site, the necessary power to operate the equipment must be ordered separately. Please note that the Calgary Stampede in-house sounds systems are not available for outside contractors to patch into. Outside contractors must provide their own sound equipment.

Our prices include installation, removal and rental of equipment for the entire event unless otherwise stated. All audio/visual equipment is rented on a per day basis. Please contact your event coordinator to set up a quote.

Loading Docks/Ramps & Drive-Through Loading Doors

Appropriate dock/ramp locations for vehicles to unload or load during move-in and move-out periods shall be arranged through your Event Coordinator. Operation of all overhead doors is performed by either Stampede Park’s security or building maintenance personnel.

Vehicles left unattended at the loading dock/ramps for an excessive period of time, or not in the actual process of loading or unloading, are subject to being towed at the expense of the Show management.

Show management and/or contractors are responsible for cleaning loading dock areas of all excessive trash, debris, skids and equipment. Failure to do so may result in additional charges to the Show management for the costs of cleaning the dock area.

Material Handling

It is the responsibility of your on-site display company to provide material handling services and to sign for all couriered items. Please be advised that the Calgary Stampede will not accept advance shipment of freight and materials prior to your move-in date.

All rental equipment, freight or materials of any kind must be removed from premises on the last contracted move-out day. Failure to comply will result in the removal by the Calgary Stampede. The Calgary Stampede is not responsible for any materials/equipment left after the contracted move-out day.

Janitorial Service

Our facility maintenance department will ensure a clean building prior to move-in and will maintain all common areas such as washrooms, concourse and food areas, as well as the event floor and its aisles throughout your event. (Cleaning of booths and carpeted areas should be contracted to an outside cleaning or display company). Please note that certain food & beverage events are required to hire additional janitorial staff at the cost of the Show management.

Storage

Storage of any kind is prohibited behind back drapes or display walls or inside display areas. All cartons, crates, containers, and packing materials that are necessary for repacking shall be labeled “EMPTY” and removed from the show floor. It is the responsibility of the Show management to make arrangements for storage of all crates and packing material. Crate storage areas must be pre-arranged with your Event Coordinator. For approved areas, the Show management/contractor is to provide, in writing to the Event Coordinator, the proposed storage location. Please note the Calgary Stampede is not liable for any damages, losses or security surveillance for storage of crates.

No forklifts, truck trailers, etc. are to be stored or left before or after the Licensed Period for any events without written authorization from the Calgary Stampede. The Calgary Stampede shall not be responsible for any equipment left after the contracted move-out day.

Carbon Monoxide Regulations

The Calgary Stampede complies with the Calgary Fire Department low alarm condition for carbon monoxide (CO) concentration, as follows:

Low Alarm Condition:

• Evacuation will be considered. Children, elderly and pregnant patrons will be evacuated at half low alarm condition.
• Calgary Stampede staff will not be permitted to continue duties in low alarm level conditions.
• For events with a high volume of vehicles entering to load or unload, vehicle operations will be restricted until levels are back within safe concentrations.
• It is important to be aware that CO levels can increase rapidly in areas such as the catwalk and should this occur, work required within these areas will be postponed until safe.

High Alarm Condition:

• Mandatory evacuation of all occupants.

During events that host activities that produce carbon monoxide emissions, Show Management will be responsible for posting public awareness signs that state the following, at all entrances to that specific area:

Please be advised that individuals with respiratory concerns, minors, seniors and/or women that may be pregnant should exercise caution when entering this area. Please contact Show Management should you have any questions or concerns.

Please see the Fire and Safety Manual for further information regarding allowable carbon monoxide levels.

Early Access

Early access is determined based on availability one week prior to your scheduled move-in date. Please coordinate the requested early access times with the Event Coordinator assigned to your event. Display company early access will only be offered if the venue has not been committed to another client or event. An invoice will be provided to you upon completion of the early access. Payment is due within 30 days, those who do not adhere to this policy risk losing this privilege in the future.

The maximum amount of time that will be allotted for display company early access is 12 hours and this is only available the day prior to the show manager’s move-in day. Typically, the early access move in times offered will be during regular business hours. If alternate times need to be arranged, this must be discussed with your event coordinator.

Please contact your Event Coordinator to discuss charges.

Taping/Marking

Taping and/or marking is not permitted on painted surfaces, including all walls and concourse floors. Please note that any charges for re-painting of any painted surface (as a result of exhibitor or Show Management taping on painted surfaces during your event) will be billed to Show Management. It is strongly suggested that only SCAPA brand tape be used in our venues. All tape must be removed during move out, otherwise a de-taping charge may apply.

Smoking

In accordance with City of Calgary bylaws, all venues on Stampede Park are non-smoking facilities - smoking is permitted in designated areas only.

Animals/Petting Zoos

The following are requirements of the Calgary Health Region, Environmental Health for the safe operation of petting zoos or farms:

• Handwash Basins
• Garbages & Waste Removal
• Animal Health
• Operational Considerations
• Animal display information

For further information please contact your Event Coordinator or the Calgary Health Region 403.943.8060.

Inflatable Amusement Devices

Please note that any inflatable devices (i.e. bouncing castles), must follow Alberta Safety Codes Act and Regulation 286/2002 as outlined on:

http://www.aedarsa.com/forms/AmusementRides/Inflated Amusement Device Owners and Operators Notice 2007.pdf

Furthermore, any such devices must be set up according to manufacturer’s specifications, and must be operated by trained staff. The Calgary Stampede will request proof of registration and of inspection of the unit.

Motorized Vehicles

No motorized vehicles may be operated on carpeted areas of the building. Exceptions may be authorized through your Event Coordinator. When motorized vehicles are approved for use on carpeted areas, a protective sheet of visqueen, tarpaulin or comparable material as designated by your Event Coordinator us to be used to eliminate damages to carpeted areas. Any damages resulting from motorized vehicles will be charged to the Show management/contractor.

Tickets

Tickets for trade and consumer shows, expos and similar events can be purchased at the door.

Exhibitors’ Lounge

Located in the BMO (formerly Roundup) Centre front concourse outside of Hall A, the Exhibitors’ Lounge is a place for your Exhibitors to dine in a quiet location away from the show floor.

Concessions

Concession stands are located in each hall of the BMO (formerly Roundup) Centre and in one central location of the Big Four building. Hours and availability are determined by show organizers.

Concessionaires

The Calgary Stampede must approve in advance any concessionaire/s exhibitor where food products are sold or sampled during a show. The Show Manager will be responsible for the specific fee for each exhibitor/concessionaire.

Event Personnel

All show, service contractors, temporary help and other workers affiliated with an event utilizing the Calgary Stampede, must wear an identification badge provided by their respective employer while working in an official capacity on Calgary Stampede property.

Show Managers and service contractors are responsible for the conduct of their personnel. Employees under their supervision, who do not comply with Building Rules & Regulations, will be subject to dismissal from the building and may be restricted from the building or premises as deemed appropriate by the Calgary Stampede.

Exhibitor Order Forms

Exhibitor order forms include a full listing of our services available to your exhibitors. Your Event Coordinator will be able to provide you with the number of hard copies that you will require to send to your exhibitors. Alternatively, an electronic PDF version is available to send via email. Please ensure that your exhibitors are aware of the significant cost savings for most services ordered 14 days in advance prior to move-in.

Stampede Promotions

Stampede Promotions can supply you with almost any item custom imprinted with your company logo. From shirts and hats, to pens, mugs or golf balls, we can access the promotional items you need, at the best prices. As the Calgary Stampede has access to suppliers from around the world, the types of items are unlimited, and the prices are competitive. Stampede Promotions operates on Stampede Park year round and is located in the Stampede Store. Please call 403.261.0345 for a no-obligation quote.

For further information or to arrange your signage requirements please contact your Event Coordinator.

Display Company

Our in-house display company, GES can assist you with a host of exhibit services. Including: floor layout and design; rental furnishings, carpeting; rental exhibits; pipe and drape; freight and small package handling and a variety of specialized services.